Section A – general information about cookies and how to control them
What are cookies?
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.
Cookies can be either ‘first party cookies’ – i.e. the files are placed on your device by the website you are using or ‘third party cookies’. Third party cookies are issued by web services other than the website you’re looking at the time, and can allow those web services to track you as you browse from site to site. Facebook and Google do this routinely, as do a number of other advertising networks.
The rules on cookies are covered by the Privacy and Electronic Communications Regulations. The Regulations also cover similar technologies for storing information, e.g. Flash cookies. The Regulations were revised in 2011, and the ICO is responsible for enforcing these rules.
How do the cookie regulations affect me?
You will come across information about cookies on our websites and you will be given choices about how cookies are used.
How can I control my cookies?
Browser controls: you can use your web browser to:
- delete all cookies;
- block all cookies;
- allow all cookies;
- block third-party cookies;
- clear all cookies when you close the browser;
- open a ‘private browsing’ / ‘incognito’ session, which allows you to browse the internet without storing local data; and
- install add-ons and plug-ins to extend browser functionality.
Where to find additional information about controlling cookies:
- Internet Explorer cookies information
- Chrome cookies information
- Firefox cookies information
- Safari cookies information
- Opera cookies information
Useful additional sources of information:
- A number of websites provide detailed information on cookies, including org and AllAboutCookies.org.
- The Internet Advertising Bureau website Your Online Choices allows you to install opt-out cookies across different advertising networks.
- Google has developed a browser add-on to allow users to opt-out of Google Analytics across all websites which use this product.
- New technologies such as Mozilla’s Do Not Track allow you to tell websites not to track you.
- Internet Explorer has a feature called Tracking Protection Lists which allows you to import a list of websites you want to block.
Report your cookie concerns to the Information Commissioner’s Office
The Information Commissioner’s Office is asking people to report any cookie concerns, in order to help them to find out how organisations are complying with the cookie law. Rather than replying to each person individually, they plan to publish information about numbers and types of concerns reported, and those who have reported concerns know what they’re doing about them.
At Heartlands Community Trust, we ensure that all data collection, processing and storage is in line with the 6 data protection principles of the GDPR. Further information regarding how we ensure that we comply with all the provisions of GDPR and the Data Protection Act 2018 are available in our Data Protection Policy, which is published on our school websites.
The first principle of the GDPR includes a requirement for transparency in the processing of any and all personal data (which includes online identifiers). As explained above, cookies are small files of letters and numbers that are downloaded on to your computer when you visit a website. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The difference between ‘first’ and ‘third’ party cookies is also explained above.
We have undertaken an audit of Heartlands Community Trust and we use the following sorts of cookies on all of our websites in order to make them easy to use:
- 2 cookies which inform the website what sort of display to present, which is dependent on the device being used, and to anonymously track the use of the site – these expire at the end of the session;
- 2 cookies which are essential to ensure that the website continues to function as it should throughout the ‘session’ (or time that the user spends visiting it), which don’t expire; and
- 2 further cookies – one of which prevents the cookie notice reappearing once it has been closed by the user, which never expires, and the other of which Google uses to remember user preferences, which expires after 6 months